page updated March 2024

This page provides information to dept staff and students on how to:

• access the online booking system (CMISGo timetable) to check availability of any room across campus
• book a central or school-owned room for a meeting or event
• book the Brian Hoskins 1L35 meeting room
• book use of dept equipment: poster tubes; giant Post-It notes; thermal cameras; the Globe; conference cams; seminar laptop and microphone set; poster boards, table-top display boards, table-top magnetic whiteboard.

Please note for room booking requests for teaching sessions: Only the timetabling team (TT) can schedule or amend a timetabled session (lectures, tutorials, revision classes etc). This ensures that these bookings are in student timetables.

To arrange with TT, the module convenor should contact our SDTL Calvin Smith (cc Louise Strange). Urgent requests should be sent directly to TT at hubtt@reading.ac.uk, with Calvin and Louise copied. More information can be found on the Timetabling page.

Access CMISGo

CMISGo User Guides are available for students and staff. Please read relevant guide for how to log in to https://timetable.reading.ac.uk/CMISGo/Web/Timetable with your standard UoR details (Username & Password) and how to view timetables and (where permitted) to book rooms. More information can be found on the Room bookings page

If you have any technical issues with CMISGo – please contact DTS Service Desk via the Self Service Portal or email dts@reading.ac.uk or phone 6262 .

Book a room

Please access CMISGo (as above) first to check availability and choose a suitable room. All requests should include the following details in listed order:

• Name of room:
• Number of attendees (can be approximate):
• Date:
• Time:
• Name of the meeting>

To book a Central Room: Students should send the above details to the CRBT team at rooms@reading.ac.uk. As of September 2022, all staff can either access CMISGo and book a central room directly online, or can email the CRBT team. A list of bookable rooms on campus and their capacities, as well as guidelines on their use, can be found on the Room bookings page.

Central rooms within Brian Hoskins and Harry Pitt

To book a School-owned (local) room: please send the above details to the Executive Support team at met-roombookings@reading.ac.uk. Please provide information in the following order:

• 1. Name of room:
• 2. Number of attendees (can be approximate):
• 3. Date:
• 4. Time:
• 5. Name of the meeting:
  
  To book the 1L35 Meeting room: Using either Teams or Outlook, create a meeting invite and either set the location as ‘TMR Meteorology 1L35’, or add the room as an attendee (also as ‘TMR Meteorology 1L35). You can also use Teams or Outlook calendars to see when the room is booked/busy. More information on Teams meeting rooms can be found here.To book a room for a viva (and for any other viva arrangements): please email our post-grad administrator (Christine Macfarlane).

  Local rooms within Brian Hoskins and Harry Pitt (please do not use without a booking, even if they appear unoccupied)

  Room name	Cap	Layout	Facilities	Notes
  BH 1L35	8	Meeting room	AV Technology/Teams Meeting room	Firstly, create an outlook calendar invitation for your meeting which includes the location as ‘TMR Meteorology 1L35’. There is no longer a need to contact met-roombookings@reading.ac.uk to book this room.
  BH 1L36	10	Meeting room	Projector, whiteboard, pin board
  BH 1L43	16	Classroom (small). If used for meeting – must return to classroom layout	Projector, whiteboard, pin board
  BH 1L44	8	Meeting room	Whiteboard
  BH 1L46	10	Meeting room (oval table)	Whiteboard, pin board, large monitor, no projector	No window in door
  BH 1L47 coffee area	30 seated	Open-plan lounge & social space	Whiteboard, dept notice boards
  BH 1L61	60	Classroom	Projector, whiteboard, portable TV monitor	AKA David Grimes Synoptic lab
  BH 1L67 library study area	8	Meeting space within library	Projector
  HP 108	16	Meeting room	Projector
  HP 175 seminar Room	35	No set layout – arrange as needed.	videowall, whiteboard, projector, flipchart	Videowall instructions  in HP175. Booking information below
  HP 176 conference Room	10	Meeting room	Whiteboard, Projector	Logicalis teleconferencing suite (NCEO use only)

  HP175 videowall booking

  Please mention in your room booking request if you will require use of the videowall. As Windows 7 is no longer supported, videoconferencing will not be possible, but presentations can be loaded via a USB stick for in-person seminars.

  Please email MET-VIDEOWALL@MAILLISTS.READING.AC.UK in advance for guidance, or before using for the first time, and to arrange access to the locked server room containing the videowall PC. Please be aware that any guidance provided is on a ‘best efforts’ basis only.

   

  General information for rooms

  IT facilities and support – DTS should be contacted to resolve any technical difficulties in our central rooms, and for any local rooms that are approved for teaching (1L61), as AV Support is available. For other local rooms, please contact Executive Support Team.

  Please read University of Reading Guidance for the Conduct of Meetings in 2022/23 for information on the preparation of, and best practices in, meetings held in person and on Teams.

  Equipment Bookings

  The items listed below are available to borrow and unless otherwise stated:

  1. Equipment must be booked in advance.
  2. Please collect from and return to BH 1L40 reception office, open 9.30am – 2.30pm (or 1L39 outwith these hours). In consideration of other bookings: please collect and return at the agreed times.

  Equipment	Notes	Check availability here
  Poster Tubes	Booking not required
  Table-top magnetic whiteboard	One available with hinged easel: (H) 600mm x (W) 800mm, 8kg weight
  Table-top display boards	Two sets, each with three folding vertical 900mm x 600mm panels. Can be joined together for double (1800mm) height (plus header board).
  Giant Post-It notes	Four flipchart-sized packs for use on windows, walls, whiteboards & desks
  Thermal cameras	Two cameras available for outreach activities. Booking: please contact Jessica Gardner.
  The Globe -in 1L67 library	Pufferfish projection sphere dept webpage (and user instructions): The Globe display in the Library – Meteorology (reading.ac.uk) Booking: please contact Martin Airey.	Globe calendar
  Portable conference cams	Three available for hybrid meetings. Equipment specification and information here. Plug-in diagram and quick start guide in box. Please ask for adaptor for Macs.	Conference cams booking calendar
  Seminar laptop and microphone set	Can only be used for seminars in GU01, 1L61 etc as microphone too powerful for meeting rooms. Camtasia software. Start-up guide and operations manual available on request. Laptop can be booked with or without the microphone (priority given to the former).	seminar laptop and microphone booking calendar
  Poster boards – in GU04 and stairwell	14 available, 1.2m x 1.2m usable space on both sides. Please only use with pins (as velcro tabs pull the fabric out of place). Also available for hire (charge per board) to other Schools.	Poster boards booking calendar

  Bookings: unless otherwise stated above, please send your request to met-roombookings@reading.ac.uk

  For the portable conference cams*, seminar laptop & microphone set, or poster boards please provide the following details:

  • Event details – title, location, date and (start and end) times
  • Equipment collection and return times if different from above

  And for poster boards, please provide additional details;

  • Number of boards required.
  • Project code and timings for Porters to move boards to and from storage before and after the event. Please ensure your room booking allows sufficient time for this.
  • Placement of the boards within the room (optional).

  *For any booking spanning more than one day, or if conference cam cannot be returned before Executive Support leave at end of their working day – please store securely in your office and return next day promptly at 9.30am.

   

  Equipment available from Events teams & Venue Reading

  The Events Team in Miller building events@reading.ac.uk can provide banners, A-Frames and various tablecloths free of charge (first come, first served). These are also available to purchase as a kit for regular use. Venue Reading in Park House (info@venuereading.com) hire out poster boards and flipcharts. Costs do not include transport by porters (dept must raise WREN).