Knowledge Base

Off Site Cloud Storage

OneDrive for Business

Description

OneDrive for Business is a managed cloud storage that allows users to store and share files and folders online.

How to access

Simply login to Office 365 to gain access to OneDrive for Business:

loginbutt

 

USEFUL LINKS/GUIDES

Microsoft has provided some user guides to help you get up and running with OneDrive for Business:

USE OF ONEDRIVE

Ensure there are no contractual restrictions on use of Cloud Storage for the work you wish to store in One Drive. Use OneDrive for collaboration but be mindful that any documents used by a team will need to be moved should the owner of the document leave. Please read the University of Reading’s usage requirements regarding OneDrive.

 

  OneDrive For Business
Cost Free of charge for all Staff & Students
Default capacity 5TB
Integration with UoR systems Yes – uses UoR login
Approved for storage of UoR  data Yes
Is data stored in the EU Yes
Maximum file size (for individual file) 15GB
Supported Operating systems Windows (App & Web)

MacOS (App & Web)

Linux (Web only)

Ability to access files via App, without having to Sync entire content Windows 10 (from Q2 2018) tbc

MacOS (10.9 and above)

Data can be shared with staff/students at UoR? Yes
Data can be shared with users outside of UoR Yes
Data can be shared with users who don’t have an account with the provider Yes

 

 

Dropbox for Business

Description

Dropbox for Business is a managed cloud storage that allows users to store and share files and folders online.

How to access

Go directly on dropbox.com and subscribe using a P-card

 

Use Of Dropbox for Business

Ensure there are no contractual restrictions on use of Cloud Storage for the work you wish to store in Dropbox. Use Dropbox for collaboration but be mindful that any documents used by a team will need to be moved should the owner of the document leave. Dropbox is only recommended where OneDrive for Business does not meet requirements.

 

  Dropbox Teams
Cost £15 per month (up to 3 users)
Default capacity As much as you can use
Integration with UoR systems No – requires separate Dropbox account
Approved for storage of UoR  data Should not be used for high risk personal data or sensitive information
Is data stored in the EU No
Maximum file size (for individual file) No limit if uploaded via Dropbox App.

20GB if uploaded via web browser

Supported Operating systems Windows (App & Web)

MacOS (App & Web)

Linux (Web only) tbc

Ability to access files via App, without having to Sync entire content Windows Vista and above

MacOS (10.9 and above)

Data can be shared with staff/students at UoR? Yes
Data can be shared with users outside of UoR Yes
Data can be shared with users who don’t have an account with the provider Yes
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