Registration

Conference Registration

Registration is now open. Please follow the link at the bottom of the page. 

In-Person Registration 

Early Bird In-Person Conference Registration is now open and will cost £200 until the end of 19th May (23:59 UTC) when Early Bird registration will close.  

In-Person Conference Registration at the regular price will cost £260, for the period of 20th May until 2nd June (23:59 UTC) when in-person registration will close.  

In-Person Conference Registration includes full access to the conference programme, a buffet lunch, and morning and afternoon refreshments. 

If you require an invitation letter to the summit, then you will be able to request this via your registration form. 

Terms and Conditions for Registration can be found here (and are repeated on the registration form). 

Online Registration 

Online Conference Registration is also now open and will cost £50 until 26th June when online registration will close. Online Conference Registration will provide live viewing via a Microsoft Teams link of all plenary presentations and those parallel sessions which are situated in the main theatre.

Optional extras: 

Conference Dinner 

The conference dinner will be held in the University of Reading’s Meadow Suite on the evening of Tuesday 4th July. Come along for the opportunity to engage with colleagues over a three-course meal. 

Tickets for the conference dinner are limited and will be available on a first-come first-served basis as an optional extra during the registration process. Tickets will cost £36 and include a three-course meal, water on the tables, and tea and coffee after dinner from the self-serve station. There will be a licensed bar in the Meadow Suite available on the evening. The University of Reading campus is cashless in all University catering outlets, including the Meadow Suite bar where the conference dinner will take place. When purchasing drinks at the bar whilst attending the conference dinner, you will need to use a credit or debit card to purchase your drinks.

Menu choices (click on each section to expand/collapse):

Early Career Researcher Event: Pizza & Pimm’s 

On the evening of Wednesday 5th July, we will be holding an evening of Pizza & Pimm’s for Early Career Researchers* (ECRs). The evening will be held at the University of Reading’s Department of Meteorology, and will provide opportunities for networking with other ECRs and the chance to hear from recent ECR-graduates about their career progression.  

Tickets for the early career researcher event are limited to 100 people and will be available on a first-come first-served basis as an optional extra during the registration process. Tickets will cost £20 and include Pizza & Pimm’s. Vegetarian, Vegan, and Gluten Free Pizza, and Non-alcoholic drink options will also be available.  

* Early Career Researchers (ECRs) are defined here as: Master and PhD students, researchers, and practitioners with less than 10 years experience (including doctoral studies, excluding parental and care leave). Practitioners are those working at the interface of society, policy, practice, and research. 

 

Accommodation 

A number of en-suite accommodation rooms have been reserved for conference attendees on the University of Reading’s Whiteknights Campus.  

Accommodation on the University of Reading Whiteknights campus is available to book along with your conference attendance from Monday 3rd July up to and including Thursday 6th July on the main conference online registration page. Bed and breakfast accommodation is available for the reduced rate of £68 per night in halls accommodation. The accommodation consists of premium ensuite halls bedrooms in close proximity to the conference location.   

Anyone who wishes to arrange pre and post conference accommodation i.e. Saturday 1st July, Sunday 2nd July or Friday 7th July, can book to stay via the separate link that will be shared once you have booked the main conference accommodation. If you book the additional nights, you will remain in the same room throughout and not need to move. Please note, the additional nights are a slightly higher rate due to the VAT that needs to be charged for the additional nights (VAT not applicable for the conference days).  

Rooms are also available to book at the Cedars Hotel which is the University’s campus hotel, however these rooms are only available from Monday 3rd July, checking out on the last day of the conference, so if accommodation is required for pre and post conference, you need to opt for the premium ensuite halls accommodation.    

Any questions regarding accommodation should be directed to Venue Reading: registration@venuereading.com

 

Alternatively, Reading’s town centre boasts a number of accommodation options.

Registration form

Main registration, dinner, early careers and accommodation for conference days: https://registration.venuereading.com/S2SSummit2023

Additional Accommodation for pre and post conference (including VAT): https://registration.venuereading.com/S2SSummit2023HallsAccommodation